Aviation Safety Reporting

The purpose of the SCAA reporting system is to improve aviation safety by ensuring that relevant safety information relating to civil aviation is reported, collected, stored, protected, exchanged, disseminated and analysed. It is not to attribute blame or liability. The system may be used to report mandatory occurrence reports, voluntary safety reports and confidential safety reports. This delivers on the SCAA Just Culture Policy and our efforts to transition towards a more proactive, evidence-based, risk and performance oriented safety system. The SCAA reporting system is ECCAIRS compliant and uses ADREP taxonomy.

Aviation safety matters may be reported directly to SCAA using the link below. If you are an aviation professional, it is preferable that reports are submitted through your company safety reporting system. Members of the public should use the “General Public Report” link.

Mandatory Occurrence Reporting

Please refer to GEN 2017/02/001 issued February 2017 for a list of classifying occurrences in civil aviation to be mandatorily reported. If you are reporting on individual capacity, make sure that you have submitted to a mandatory occurrence report to your operator/company. If you are reporting on behalf of your organisation, please obtain access to the organisation which provides additional features.

Voluntary Safety Reporting

Voluntary Safety Reports should be reported in the same format as MORs. All reports are triaged and prioritised individually, processed and analysed together. Voluntary reports are classed as occurrences not captured by the mandatory reporting system or other safety related information which is perceived by the reporter as an actual potential hazard to aviation safety.

Voluntary reporting moves us from a reactive process towards a proactive process, helping us identify safety concerns and allowing safety improvement measures to be implemented before they escalate.

Confidential Safety Reporting

The CAA has a Confidential Safety Reporting system in place to enable individuals to voluntarily report to CAA alleged malpractices and irregularities in the field of aviation safety, without having to fear that their action may have adverse consequences for their person. Such reports may be submitted by any individual reporting in their personal capacity.

Further Information

Further information on Safety Reporting is available in ICAO Doc 9859, ICAO Annex 19 and EU 2015/1018 dated 29 June 2015.

Frequently Asked Questions
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  • Should I report this occurrence?

    If ever unsure if something is mandatory to report, please report anyway, particularly if you feel that others could learn from your report. This could prevent someone else from getting hurt or worse. Any submitted report that is not mandatory is classified then as a voluntary report. This will indicate a good reporting culture.

  • Will I receive a copy of my report?

    You will receive a PDF copy of your report by email and have the option to copy your report to others of your choosing.  This email and PDF also act as confirmation that your report has been filed so if they are not received it is important that you contact us by email at smda@scaa.sc

  • How do I provide follow up actions, information, attachments and any corrections/changes to a report?

    Click on either “Submit an Aviation Professional Report” or “Submit a General Public Report” above and depending on which portal you used for submitting your initial report, using the full report number and the validation code, you can upload further information and attachments and make any corrections or changes.  You will then receive an email and a PDF copy of the revised report as confirmation that it has been filed. If you are unable to access the report again, additional information, attachments, corrections and changes please contact us by email on smda@scaa.sc and quote the relevant report number and validation code.

  • What happens next?

    All reports are reviewed when submitted. Some reports are selected for further investigation to ensure all lessons have been identified and appropriate actions have been taken. If your report is confidential you may indicate this by selection on the reporting form.